About the Role

We are seeking a highly organised and motivated Sales Administration Support professional to join our friendly, supportive, and high-performing team at FMS Group.

As our new Sales Administrative Support, you’ll play a key role in ensuring the smooth operation of our office. You’ll work Monday to Friday, with the added benefit of a monthly Rostered Day Off (RDO).

This position plays a critical role in supporting both the Sales and Project Delivery functions, ensuring seamless coordination, accuracy of information, and efficient administrative processes across the business.

This role is ideal for someone with strong organisational skills, a keen eye for detail, and the ability to multitask across a wide range of tasks.

What You’ll Be Doing

You will contribute to maintaining high standards of customer service and project execution by providing timely support, accurate data entry, and strong communication across internal stakeholders and suppliers. This is an excellent opportunity for someone who thrives in a fast paced environment, enjoys variety in their role, and takes pride in delivering high-quality work.

• Perform accurate and timely data entry and maintain data integrity across all internal systems
• Update and manage cost sheets, pricing records, and CRM data to support sales and project workflows
• Assist in preparing quotation packages, including factory specifications, costing information, and supporting documents
• Support internal teams with document control and coordination for project schedules, supplier communication, and reporting
• Assist with preparations for upcoming ERP system transition, including data formatting, validation, and process mapping
• Create and maintain costing link codes and support cost tracking accuracy across business units
• Provide proactive administrative support to both sales and project teams

What We’re Looking For

We are looking for a candidate who demonstrates:

• Previous experience in an administration or sales support role, preferably in a technical, manufacturing, or project-focused environment
• Strong knowledge of Microsoft Office, particularly Excel, Projects and Outlook
• Exceptional attention to detail, accuracy, and organisational skills
• Confident written and verbal communication, with the ability to liaise professionally at all levels
• Ability to manage multiple tasks and shifting priorities, while maintaining deadlines and quality
• A keen interest in learning industry specific systems, products, and processes
• A proactive and resourceful approach, with a commitment to delivering high-quality support

This role is based in our Subiaco office with an immediate start available.

What’s in It for You?

At FMS Group, we value our team and offer a range of benefits including:

• Competitive salary
• Monthly RDO
• Salary packaging (e.g., novated leasing)
• Private health discounts
• Employee referral scheme
• Service recognition rewards
• A genuinely supportive team culture

If you are an organised, motivated individual with a strong administrative skill set and a passion for supporting high-performance teams, we would love to hear from you!

Ready to Apply?

If this sounds like your next career move, click APPLY now and join a team that values honesty, teamwork, and growth.

About Us

FMS Group has been on a journey since establishing in 2005 as CQ Field Mining Services. The company’s growth is reflected from the successful establishment of the following divisions:

• PNG Field Mining Services division established in 2013
• WA Field Mining Services division established in 2017
• To incorporate the divisions under one banner, Field Mining Services Group was created in 2019.

Adding to Field Mining Services Group:

• Safety Lift Solutions (SLS) Division in 2020
• Engineering Division in 2020
• Electrical Division in 2020
• Onsite Machining & Line Boring Division in 2021
• Parts, Equipment and Components (PEC) Division in 2023
• Infrastructure Maintenance Projects Division in 2024
• Workshops in Perth and Brisbane established in 2024

Effective from September 2024, Field Mining Services Group became FMS Group. We have grown to become a provider of choice for leading national and multinational clients highlighting our strengths as one Group across our operations.

With operations across Australia and Papua New Guinea, FMS Group is your one-stop shop for comprehensive mobile and fixed plant maintenance, shutdown, infrastructure requirements & capital equipment sales.

We deliver end-to-end maintenance, project and shutdown solutions that set us apart as the provider of choice, across industries such as mining, construction, oil and gas, marine and renewables and we pride ourselves on being the complete solution for service delivery and capital equipment sales for clients looking to improve productivity and reduce downtime.

Delivering the best……every time.

Equal Opportunity Employer

FMS Group is an Equal Opportunity Employer and we value diversity and inclusion in the workplace. We seek to recruit, develop and retain the most talented people from diverse cultures, perspectives, skills and experiences within our workforce. All employment will be based on merit, competence, performance and business needs.

We respectfully request no recruitment agency approaches.