About the Role

We are seeking a highly organised and proactive Business Support Officer – Operations professional to join our Asset Maintenance & Repairs team in WA.

In this role, you will provide critical administrative and operational support across invoicing, scheduling, estimating, and coordination activities. You will play a key part in ensuring the smooth day-to-day running of operations while maintaining high standards of safety, accuracy, and efficiency.

Key Responsibilities

Operational Support

• Coordinate scheduling and workflow to maximise productivity
• Process timesheets for payroll and job records
• Raise and manage jobs, purchase orders, and client estimates
• Monitor and close out jobs and POs as required
• Maintain accurate data entry across business systems
• Manage vehicle maintenance schedules and bookings
• Coordinate flights and accommodation for employees
• Maintain rosters and workforce planning systems
• Respond promptly to emails and prioritise workload effectively

Financial & Administrative

• Assist with invoicing and estimation processes
• Follow up on accounts and invoicing queries
• Update forecasting systems and internal platforms

Compliance & Safety

• Promote and maintain a strong safety culture
• Ensure compliance with HSEQ policies and procedures
• Conduct fatigue and qualification checks
• Report incidents and hazards promptly

Team Contribution

• Support a collaborative and positive team environment
• Communicate openly with internal teams and stakeholders
• Provide backup support across the team when required

About You

You are a detail-oriented and reliable professional who thrives in a fast-paced environment and enjoys supporting operational teams.

Essential Requirements:

• Previous experience in a similar administrative or operations support role
• Strong safety focus and commitment to compliance
• Excellent communication and interpersonal skills
• High attention to detail and strong organisational skills
• Ability to manage competing priorities effectively
• Competency across Microsoft Office (Word, Excel, Outlook)
• Current Class C Driver’s Licence

Desirable:

• Certificate III or Diploma in Business Administration
• Experience with MYOB EXO or similar systems
• Experience working with scheduling or workforce planning tools

What We Offer

• A supportive and collaborative team environment
• Opportunities to develop your skills and grow within the business
• A strong commitment to safety and employee wellbeing
• A workplace culture that values respect, teamwork, and work-life balance

Our Values – Our Choices

• First in Safety – We prioritise safety in everything we do
• Mates in the Workplace – We respect and support each other
• Work/Life Balance – We work to live, not live to work
• Commitment to Excellence – We take ownership and deliver quality outcomes

Apply Now

If you are looking for a dynamic role where you can make a real impact, we encourage you to apply today.