About the Role
FMS Group is seeking an experienced and motivated Project Administrator to join our Shutdown Mining Division. This is a site-based role supporting shutdown operations across mine sites in the Bowen Basin, working closely with Shutdown Supervisors and Coordinators to ensure the efficient delivery of maintenance projects.
This is a casual DIDO position operating on a 4 days on / 3 days off roster, commencing late July through to mid-October. The successful candidate will play a key role in maintaining accurate project documentation, supporting compliance requirements, and ensuring administrative processes are completed to a high standard in a fast-paced mining environment.
Key Responsibilities
- Provide day-to-day administrative support to Shutdown Supervisors and Coordinators.
- Prepare, maintain and manage shutdown documentation, records and project paperwork.
- Complete document control, filing, scanning, archiving and record management.
- Assist with timesheet processing, verification and record keeping.
- Ensure compliance with company, client and legislative documentation requirements, including permits, work instructions and safety documentation.
- Maintain accurate records of JSEAs, SLAMs, task lists and other required site documentation.
- Communicate effectively with site personnel, clients and internal stakeholders.
- Support HSEQ initiatives by participating in toolbox meetings, risk assessments and safety discussions.
- Promote and maintain a strong safety culture while ensuring compliance with site Safety Management Systems.
What You'll Bring
- Previous administration experience within the mining, shutdown or heavy industrial sector
- Experience supporting site-based maintenance or shutdown projects is highly regarded
- Current Coal Board Medical – preferred
- Current Standard 11 – preferred
- Strong knowledge of document control and record management processes
- Excellent organisational and time management skills with exceptional attention to detail
- High level of proficiency in Microsoft Office Suite and SharePoint
- Strong communication skills and the ability to build positive working relationships across all levels.
- Ability to work independently while contributing to a collaborative team environment.
- A proactive approach with a strong commitment to safety, compliance and continuous improvement.
What's on Offer
- 4/3 roster site-based roster
- $45.00 per hour plus penalties
- Weekly pay
- Access to Flare HR employee benefits
- Employee referral rewards program
- Supportive team culture with a strong focus on safety, quality and teamwork
About Us
Established in 2005 as CQ Field Mining Services, FMS Group has grown from a regional provider into a diversified, multi-division organisation delivering integrated solutions across Australia and Papua New Guinea. Our growth reflects a strong focus on capability, innovation, and meeting evolving client needs, with key expansions including PNG (2013), WA (2017), and the formation of Field Mining Services Group in 2019.
Since then, we have strengthened our service offering through specialised divisions spanning Safety Lift Solutions, engineering, electrical, onsite machining, and parts and equipment, alongside infrastructure maintenance projects and the acquisition of Schlam CRU in 2025. Rebranded as FMS Group in 2024, we are now a fully integrated, one-stop solution for mobile and fixed plant maintenance, shutdowns, infrastructure projects, and capital equipment sales across mining, construction, oil and gas, marine, and renewables.
Interested in knowing more about us: About FMS Group | Heavy Industry Services Since 2005
Delivering the best……every time.
FMS Group is an Equal Opportunity Employer, and we value diversity and inclusion in the workplace. We seek to recruit, develop and retain the most talented people from diverse cultures, perspectives, skills and experiences within our workforce. All employment will be based on merit, competence, performance and business needs.
We respectfully request no recruitment agency approaches.
