Location: Brisbane (Office Based)
Division: IMP QLD
Reporting to: Division Manager
Employment Type: Part-time

Are you an experienced administrator who thrives in a fast‑paced operational environment? Do you enjoy supporting teams, solving problems and ensuring accuracy across systems and processes? FMS Group is seeking a proactive and detail‑focused Business Support Coordinator to support our IMP QLD operations team.

About the Role

As the Business Support Coordinator, you will provide vital administrative and operational support across rostering, project set‑up, tracking, invoicing, scheduling and data management. Your high attention to detail and strong organisational skills will help optimise our workflow, ensure accuracy, and support both internal teams and external stakeholders.

You’ll work closely with Operations to ensure all tasks are completed professionally, safely and on time.

Key Responsibilities 

• Support rostering, workforce scheduling and project administration
• Manage incoming purchase orders and assist with establishing project budgets
• Complete timely and accurate invoicing
• Conduct CMS, fatigue and qualification checks
• Assist with estimating, tenders and entering work packages
• Generate shifts, rosters and manning lists
• Provide support for timesheet processing and payroll functions
• Handle data entry, accounts payable/receivable and general administration
• Assist with auditing and system-related tasks
• Uphold all HSEQ requirements, reporting issues promptly
• Foster positive communication and teamwork across the division

What You’ll Bring

Essential:

• Strong commitment to safety
• Previous experience in a similar administrative/coordinator role
• Excellent communication and interpersonal skills
• Ability to manage competing priorities in a fast‑paced environment
• High attention to detail and commercial/financial awareness
• Strong Microsoft Word, Excel and general computer skills
• Class C driver’s licence

Desired:

• Cert III / Diploma in Business or Administration
• Experience with Acumatica or MYOB XO
• Finance or accounts administration experience
• Ability to work with minimal supervision

Our Choices – Our Values

• First in Safety – Safe in everything we do
• Mates in the Workplace – Respecting and supporting each other
• Work/Life Balance – Bringing our best selves to work and home
• Group Success – Taking ownership and striving for excellence

What's in it for you?

At FMS Group, we value our people and offer a range of great benefits, including:

• Competitive wages
• Weekly pay
• Salary packaging options (including novated leasing)
• Private health insurance discounts
• Employee referral program
• Service recognition rewards
• Access to Flare HR benefits platform
• A genuinely supportive team culture

Ready to apply?

If this sounds like your next career move, click APPLY now and join a team that values honesty, teamwork and growth.

About us

FMS Group has been on a journey since establishing in 2005 as CQ Field Mining Services. Our expansion includes:

• PNG Field Mining Services (2013)
• WA Field Mining Services (2017)
• In 2019, all divisions unified as Field Mining Services Group
• Safety Lift Solutions, Engineering, and Electrical Divisions (2020)
• Onsite Machining & Line Boring (2021)
• Parts, Equipment and Components (PEC) (2023)
• Infrastructure Maintenance Projects Division (2024)
• Workshops opened in Perth and Brisbane (2024)

In September 2024, Field Mining Services Group officially became FMS Group. Today, we are a provider of choice for leading national and multinational clients, recognised for our strengths as one unified group.

With operations across Australia and Papua New Guinea, FMS Group is your one‑stop shop for comprehensive mobile and fixed plant maintenance, shutdowns, infrastructure requirements and capital equipment sales.

We deliver end‑to‑end maintenance, project and shutdown solutions across industries such as mining, construction, oil & gas, marine and renewables — consistently delivering the best… every time.

Equal Opportunity Employer

FMS Group is an Equal Opportunity Employer committed to diversity and inclusion. We seek to recruit, develop and retain talented people from all backgrounds. Employment decisions are based on merit, performance and business needs.

We respectfully request no recruitment agency approaches.