About the Role

As the Projects Planning Coordinator, you will provide vital administrative and operational support across rostering, project set‑up, tracking, invoicing, scheduling and data management. Your high attention to detail and strong organisational skills will help optimise our workflow, ensure accuracy, and support both internal teams and external stakeholders.

You’ll work closely with Operations to ensure all tasks are completed professionally, safely and on time.

This role is part time 25 hours minimum per week working from the office in Brisbane.

Key Responsibilities 

• Support rostering, workforce scheduling and project administration
• Manage incoming purchase orders and assist with establishing project budgets
• Complete timely and accurate invoicing
• Conduct CMS, fatigue and qualification checks
• Assist with estimating, tenders and entering work packages
• Generate shifts, rosters and manning lists
• Provide support for timesheet processing and payroll functions
• Handle data entry, accounts payable/receivable and general administration
• Assist with auditing and system-related tasks
• Uphold all HSEQ requirements, reporting issues promptly
• Foster positive communication and teamwork across the division

What You’ll Bring

Essential:

• Strong commitment to safety
• Previous experience in a similar administrative/coordinator role
• Excellent communication and interpersonal skills
• Ability to manage competing priorities in a fast‑paced environment
• High attention to detail and commercial/financial awareness
• Strong Microsoft Word, Excel and general computer skills
• Class C driver’s licence

Desired:

• Cert III / Diploma in Business or Administration
• Experience with Acumatica or MYOB XO
• Finance or accounts administration experience
• Ability to work with minimal supervision

Our Choices – Our Values

• First in Safety – Safe in everything we do
• Mates in the Workplace – Respecting and supporting each other
• Work/Life Balance – Bringing our best selves to work and home
• Group Success – Taking ownership and striving for excellence

What's in it for you?

At FMS Group, we value our people and offer a range of great benefits, including:

• Competitive wages
• Weekly pay
• Salary packaging options (including novated leasing)
• Private health insurance discounts
• Employee referral program
• Service recognition rewards
• Access to Flare HR benefits platform
• A genuinely supportive team culture

Ready to apply?

If this sounds like your next career move, click APPLY now and join a team that values honesty, teamwork and growth.

About Us

Established in 2005 as CQ Field Mining Services, FMS Group has grown from a regional provider into a diversified, multi-division organisation delivering integrated solutions across Australia and Papua New Guinea. Our growth reflects a strong focus on capability, innovation, and meeting evolving client needs, with key expansions including PNG (2013), WA (2017), and the formation of Field Mining Services Group in 2019.

Since then, we have strengthened our service offering through specialised divisions spanning Safety Lift Solutions, engineering, electrical, onsite machining, and parts and equipment, alongside infrastructure maintenance projects and the acquisition of Schlam CRU in 2025. Rebranded as FMS Group in 2024, we are now a fully integrated, one-stop solution for mobile and fixed plant maintenance, shutdowns, infrastructure projects, and capital equipment sales across mining, construction, oil and gas, marine, and renewables.

Interested in knowing more about us: About FMS Group | Heavy Industry Services Since 2005

Delivering the best……every time.

FMS Group is an Equal Opportunity Employer, and we value diversity and inclusion in the workplace. We seek to recruit, develop and retain the most talented people from diverse cultures, perspectives, skills and experiences within our workforce. All employment will be based on merit, competence, performance and business needs.

We respectfully request no recruitment agency approaches.