About the Role

We are seeking a highly organised and motivated Business Support Coordinator – Operations to join our team. In this fast-paced role, you will play a key part in supporting our Operations division through efficient coordination of invoicing, scheduling, estimating, and administrative functions.

This is a fantastic opportunity for someone who thrives on variety, enjoys working collaboratively, and takes pride in delivering accurate, timely work.

Key Responsibilities

In this role, you will:

• Coordinate workflow scheduling to maximise efficiency and productivity
• Manage invoicing processes and monitor purchase orders (POs) and change orders (COs)
• Perform roster checks, fatigue checks, and qualification compliance checks
• Maintain accurate records and complete data entry across company systems
• Assist with estimating, work packages, and workforce planning activities
• Support timesheet processing and shift generation
• Respond promptly to emails and prioritise competing tasks effectively
• Contribute to continuous improvement within the Operations team

You’ll also play an active role in maintaining a strong safety culture, ensuring compliance with company and legislative requirements.

About You

We’re looking for someone who brings:

• Previous experience in a similar operations or administrative support role
• Strong organisational skills with exceptional attention to detail
• Ability to work effectively in a fast-paced, high-volume environment
• Excellent communication and interpersonal skills
• A proactive, team-focused attitude with a strong work ethic
• Sound commercial awareness and problem-solving ability

Skills & Qualifications

Essential:

• Competency in Microsoft Office (Word, Excel)
• Current Driver’s Licence (Class C)
• Proven ability to manage multiple tasks and deadlines

Desirable:

• Certificate III or Diploma in Business Administration (or similar)
• Experience with MYOB EXO or similar systems

About Us

Established in 2005 as CQ Field Mining Services, FMS Group has grown from a regional provider into a diversified, multi-division organisation delivering integrated solutions across Australia and Papua New Guinea. Our growth reflects a strong focus on capability, innovation, and meeting evolving client needs, with key expansions including PNG (2013), WA (2017), and the formation of Field Mining Services Group in 2019.

Since then, we have strengthened our service offering through specialised divisions spanning Safety Lift Solutions, engineering, electrical, onsite machining, and parts and equipment, alongside infrastructure maintenance projects and the acquisition of Schlam CRU in 2025. Rebranded as FMS Group in 2024, we are now a fully integrated, one-stop solution for mobile and fixed plant maintenance, shutdowns, infrastructure projects, and capital equipment sales across mining, construction, oil and gas, marine, and renewables.

Delivering the best……every time.

FMS Group is an Equal Opportunity Employer, and we value diversity and inclusion in the workplace. We seek to recruit, develop and retain the most talented people from diverse cultures, perspectives, skills and experiences within our workforce. All employment will be based on merit, competence, performance and business needs.

We respectfully request no recruitment agency approaches.

Apply Now

If you’re a detail-focused administrator who enjoys being at the heart of operations, we’d love to hear from you.