We want you:

Due to continued growth, we are looking for a highly skilled and proactive Senior Project Administrator to join our team.

To succeed in the role, you will have a proactive attitude, strong work ethics, be well organised, ability to plan ahead and solve problems, along with a strong safety focus and clear communication skills.

Key deliverables/responsibilities include but are not limited to:

• Provide administrative support across mechanical, structural, and electrical projects from mobilisation through to close-out.
• Assist with project scheduling, resource tracking, and coordination of deliverables.
• Maintain accurate project documentation, registers, and databases (e.g., drawing logs, RFIs, variations, QA records).
• Support contract administration processes, including the preparation of subcontractor packages, purchase orders, and progress claims.
• Ensure compliance with client and company systems, including safety, quality, and environmental requirements.
• Track and report on project KPIs, including costs, progress, and milestones.
• Assist with requisitions, purchase orders, and invoice matching.
• Support budget tracking, cost reporting, and forecasting processes.
• Assist the Operations Managers in driving business strategy, objectives, and revenue goals.
• Evaluate best practices and processes to identify opportunities for improvements in workflow, reporting procedures, and expenditures within the Operations Managers' scope of operations.
• Consolidate content for client papers by applicable deadlines, draft communications, prepare papers, presentations, and project materials.
• Manage travel, invoices, expenses, and other approvals.
• Provide administrative support to the broader Project Management team as required.

About You

Successful candidates will have experience/skills in the following:

Essential:

• 5+ years of experience in an executive support, operations, or similar role.
• Previous experience in developing and leading high-performing teams.
• Exceptional organisational and time-management skills.
• Strong written and verbal communication skills.
• Advanced MS Office skills (Excel, Word, Outlook, PowerPoint).
• Excellent attention to detail and problem-solving capabilities.
• Demonstrated knowledge of project delivery frameworks, systems, and documentation control.

Desirable:

• Experience in fixed plant, mining, renewables, or government contracts.
• Exposure to project management software (e.g., MS Project, Aconex, Procore, or similar).
• Knowledge of WHS, environmental, and quality systems and standards.

Qualifications

• Certificate IV or higher in Business Administration, Project Management, or a related discipline (desirable).

Why Join Us?

Not only will you receive a competitive salary, we also have great employee benefits on offer, such as:

• Employee Assistance Program (EAP)
• Above legislation Superannuation – 12%  
• the opportunity to continue to build the team with the employee referral scheme (an extra way for you to earn additional money), 
• Salary packaging – such as Novate leasing
• GEM Awards – Quartey reward system to recognise employees going the extra mile
• Private Health discounts 
• Length of Service Recognise awards

About Us

Field Mining Services Group supplies qualified trade labour and specialist maintenance solutions to mine sites throughout Australasia. We’re a provider of choice for leading national and multinational clients operating in the mining, construction, oil and gas industries.  Field Mining Services Group is built up of three divisions, CQFMS, WAFMS and PNGFMS. Our Group of companies was first established in Queensland in 2006 and has experienced strong and steady growth to become a major maintenance and services provider in Australasia.

Sounds Exciting?

This is an excellent opportunity to join a motivated team and continue your career. Apply today if you want to work with a company that values their employees and have a lot of fun along the way!

About Us

FMS Group has been on a journey since establishing in 2005 as CQ Field Mining Services. The company’s growth is reflected from the successful establishment of the following divisions:

• PNG Field Mining Services division established in 2013
• WA Field Mining Services division established in 2017
• To incorporate the divisions under one banner, Field Mining Services Group was created in 2019.

Adding to Field Mining Services Group:

• Safety Lift Solutions (SLS) Division in 2020
• Engineering Division in 2020
• Electrical Division in 2020
• Onsite Machining & Line Boring Division in 2021
• Parts, Equipment and Components (PEC) Division in 2023
• Infrastructure Maintenance Projects Division in 2024
• Workshops in Perth and Brisbane established in 2024

Effective from September 2024, Field Mining Services Group will become FMS Group. We have grown to become a provider of choice for leading national and multinational clients highlighting our strengths as one Group across our operations.

With operations across Australia and Papua New Guinea, FMS Group is your one-stop shop for comprehensive mobile and fixed plant maintenance, shutdown, infrastructure requirements & capital equipment sales.

We deliver end-to-end maintenance, project and shutdown solutions that set us apart as the provider of choice, across industries such as mining, construction, oil and gas, marine and renewables and we pride ourselves on being the complete solution for service delivery and capital equipment sales for clients looking to improve productivity and reduce downtime.

Delivering the best……every time.

FMS Group is an Equal Opportunity Employer and we value diversity and inclusion in the workplace. We seek to recruit, develop and retain the most talented people from diverse cultures, perspectives, skills and experiences within our workforce. All employment will be based on merit, competence, performance and business needs.

We respectfully request no recruitment agency approaches.